Privacy Policy

Our Sites Privacy Policy

Last updated: January 7, 2021

BioPortal and OntoPortal Web sites and services [“Our Sites”] that are operated by Stanford’s Center for Biomedical Informatics Research [BMIR, “us”, or “we”], as well as to any BMIR software applications that you download or instantiate for use on your own systems [“Our Applications”]. We may update this policy at any time; if we do so we will revise the date and place notices on Our Sites if changes are material. We will obtain your consent if that is required by law.

BMIR is not responsible for the content or the privacy policies of sites to which Our Sites may link.

Primary Policy for Individual in European Union

Stanford University’s EU General Data Protection Regulation Data Subjects Rights describes the personal data rights of individuals located in the European Economic Area only, whose Personal Data Stanford processes (“Data Subjects”). For those individuals, the Stanford GDPR policy takes precedence over this policy in case of any conflict.

In addition, we will attempt to follow the practices described in the Stanford Policy for any user of our site, resources permitting. 

Information Collected

Our Sites offer a number of services that do not require you to register for an account or provide any personal information to us. In order to provide our full range of services, we may collect the following types of information:

  • Personal information you provide: When you become a registered user, we ask you for personal information (such as your name, email address and an account password). If you request software, we also ask several questions to help us understand who uses our software, and to enable us to contact you regarding Our Applications’ issues and updates.
  • Content that you provide, and associated metadata: When you submit content to Our Sites (ontologies, mappings, metadata templates and values, and other entries relating to existing site content), if this content is not designated as Private, we assume you wish to share it with other individuals, users of Our Sites, and the general public (according to the content’s sharing settings). We also assume you wish to share your own account name as the originator of that content, and other metadata about the content such as its creation and modification dates.
  • Cookies: When you visit Our Sites, we may send one or more cookies—small files containing a string of characters—to your computer that uniquely identifies your browser. We use cookies to improve the quality of our service by storing user preferences and tracking user trends, such as how people search. Most browsers are initially set up to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features and services of Our Sites may not function properly if your cookies are disabled.
  • Log information: Our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
  • User communications: When you send email or other communication to Our Sites, we may retain those communications in order to process your inquiries, respond to your requests and improve our services. Any email sent to any of our support lists is maintained indefinitely for reference by future users of the support list.
  • Embedded URLs: In order to provide maximum site utility, some of Our Sites may also use a tracking technique that uses embedded URLs to allow easier use of the site. Embedded URLs are visible as plain text or encoded extensions to the URL that appears in the browser address or location toolbar. This technology allows limited information to follow you as you navigate the site, but is not attached to personal data and is not used beyond the session.
  • Software applications deployment information: When you download and install one of Our Applications, it may connect to a server in BMIR and communicate its current operating system (so we can notify you of appropriate upgrades) and the contact information for the administrator (so we can contact you with urgent information). Depending on your license for using the application, it may also report anonymized usage statistics like number of ontologies and number of daily users. More information about the communication of Our Applications with BMIR servers is provided with the installation documentation of each application.
Information Use

We use the information we collect for the following purposes:

  • Providing our services to users, including the display of public content and customized content
  • Ensuring and improving the technical functioning of Our Sites and our networks
  • Auditing, research and analysis in order to maintain, protect and improve our services
  • Performing scientific research on provided content, so long as no private content is thereby exposed
  • Notifying you of upgrades and critical information regarding your use of Our Applications
Information Sharing

We may share certain content that you provide (such as requests for ontology changes), including metadata about that content, and  your name and email as the content originator, to third party research services for them to act on that content on your behalf.

If you have an account on Our Sites, we may share your account name as an incidental part of site operations, for example to support autocompletion when one selects users with whom to share content.

For research purposes, we  may share anonymized log data from Our Sites and Our Applications with collaborators, who may share this data as part of their research.

Our Sites use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. 

Securing Your Data

To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put in place appropriate physical, electronic, and managerial procedures to protect the information we collect online, and to maintain the privacy of any submitted data you mark as private.